Turning paper into electronic documentation has many benefits, including:
- SAVE SPACE
As electronic documents are much easier to store and archive, more free office space is created as less filing cabinets and document storage spaces are needed. This could make room for extra desks, or allow money to be saved through office downsizing.
- SAVE TIME
Electronic documentation is so much easier to deal with. No more wasted hours searching for a mislaid piece of paper, no need to mess about retrieving archive boxes and less time spent on administrative tasks such as filing and photocopying.
- SAVE MONEY
As time is money, dealing with documentation more efficiently is ultimately better for business.
- SAFEGUARD IMPORTANT DOCUMENTS
Electronic documents can be easily and securely backed up. So, should a major disaster occur, data can usually be retrieved, whereas paper records could be lost forever. Scanning also helps safeguard important information from deterioration and misfiling.
- SAVE DOCUMENTS INDEFINITELY
Legislation often dictates that documentation should be kept for specific periods of time. As data is so much easier to store than paper, you can choose to keep electronic documentation just as long as necessary, or even longer if you prefer.
- SAVE PAPER, SAVE THE PLANET
The paper from scanned documents can be shredded and recycled. This enables businesses to become more environmentally friendly.