Gift Aid is a vital source of revenue for charities and it is also vital that the donations are documented according to the HMRC rules. Failure to do so could result in a serious loss of income.
In fact, if you can't produce Gift Aid certificates on request, then you're not entitled to the tax relief and HMRC could demand a refund. Your liability would be assessed pro rata, and backdated to the start of your Gift Aid scheme and that could date back to April 2000 and may be liable for interest charges too.
Quantor has lots of experience of scanning Gift Aid forms, we’ve worked with over 60 charities throughout the UK and were chosen by Care Data Limited, as their preferred supplier for scanning their customers Gift Aid records and our services have allowed them to increase the functionality of Donorflex, the charity donor software created by them. Our scanned images have also been successfully linked to “Raiser’s Edge” and other software based on Microsoft SQL Server.
We can scan all your Gift Aid certificates, index them and supply them back to you digitally archived and available for instant retrieval.
Benefits of the Quantor Gift Aid Scanning Service:
- Income Preservation
Being able to provide the HMRC with copies of valid Gift Aid Forms at audit time will prevent any possible claim for a refund of the Gift Aid income.
- Database verification
The scanning and validation process will confirm that the information about individual supporter donations have been correctly processed and recorded.
- Identifying missing forms and Donors
The data captured from the form can be matched against your supporter database so if any forms are missing then action can be taken to ask those supporters to sign a new declaration. Any supporters that do not have a form can also be identified.
- Additional Revenue
The scanning, indexing and data matching process may identify forms that have not been processed correctly and could be eligible for a subsequent claim from HMRC.