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Document Scanning reduces Filing

Pushing paper around the office Man pushing a pile of papertakes much more effort than many businesses realize. Many businesses still rely on paper-based systems, often out of pure habit, even though paper is no longer the most efficient way.

Instead, there’s an alternative, more efficient way to run your business. It involves reducing the amount of paper to help you increase your productivity, decrease operating costs and gain more time and space.

With the evolution of office technology, turning paper into data is just common sense. Just think how much more space you’d have if you didn’t have endless lever arch files, filing cabinets and archive boxes around the office. And how much time you’d save on printing, filing, photocopying and trying to find that bit of paper you’ve lost!! What if everything you needed (including all documentation past and present) was easily accessible from your PC via fully-searchable PDF’s. How efficient would that make you? How much time and money could you save?

Correspondence, emails, reports, contracts, records and orders are the lifeblood of every business. The busier a business is, the more of these are produced. Business growth doesn’t just involve getting more customers, it also involves more processes and more paperwork. How all this information is stored, shared and managed can totally affect business efficiency, and ultimately the success or otherwise of a business.

Many of us would like to escape from the mountain of paper we all work under. What if all the information you need, current documents as well as archived files, could be readily accessed from your computer in the form of fully-searchable PDF documents, reducing the amount of paper in your business. Imagine how much time and money that would save?

Just think how much more office space you’d have if you didn’t need filing cabinets. If you’re thinking you might soon have to relocate to bigger premises or move things around to try to squeeze in another desk, then think again. If may be that turning your paper into data could give you the room that you need. How much space is current utilized with shelves of files, filing cabinets or archive storage? At Quantor, we make it easy to transform your paper into data, free up some space and make your business more efficient.

Take advantage of our FREE TRIAL or just give us a call on 01543 377266 for more information.

Flexible Working Needs Flexible Document Access

Working on a trainLots of organisations now offer their staff some element of flexible working. Armed with laptops and Wi-Fi, it’s easy to work from anywhere, whether that’s at home, whilst on public transport or at a coffee shop.

Whilst flexible working has many benefits, transporting paper documents that may be needed to do the work isn’t so handy. Transporting paper documents anywhere isn’t ideal, as paper could get lost or misfiled when returned. Depending on the sensitivity of the information, lost or mislaid paperwork would be a security concern for organisations, especially since the introduction of GDPR.

At Quantor, we help businesses work smarter. By converting all paper documents into secure, easily accessible PDFs and hosting them online, means that all staff can access the information they need, when they need it without disturbing or inconveniencing any of their colleagues.

We’re offering a FREE TRIAL for businesses to experience the benefits of hosting their paper documents online. Just give us a call on 01543 377266 to find out more or Contact Us to find out more.